2018 Final Budget Report

Budget for Durham Softball, a charity softball league in Durham, NC

 

Final 2018 Budget Report for Durham Softball! Thanks to everyone for playing and making this year possible. Here is the recap of a few goals we had for the league this year and how close we came to achieving them:

1. Field a league with 8 teams of players. 
We only had 5 in the Spring, but we had 11 in the Summer. We averaged 8 teams per season, so we’ll call that a SUCCESS.

2. Donate 40% of our revenues. 
We definitely underestimated the cost of certain items in our budget, but they ended up being necessary to build a foundation for future seasons. Still, I think hindsight has shown that was way too optimistic. After going through Year 1, I’d now say 22.75% is pretty solid, but we FAILED on this one.

3. Donate more than $3,000. 
We *only* donated $2,800 in cash and didn’t quite hit $3,000, but our physical item donation drives were much more successful than I anticipated. With an estimated value of an additional $2,500 worth of items donated, I think we should call this a SUCCESS.

4. Get the Durham Bulls Baseball Club to acknowledge our league’s existence. 
We were really just hoping for a Twitter shout out or something, but we won their $10,000 Ballpark Renovation Grant and got invited onto the DBAP field to represent our league at a Bulls game. That was incredible. I still can’t believe it happened, but there are photos so I’m pretty sure it was real. Huge SUCCESS here.

5. Reach 500 Facebook Followers. 
We didn’t make it to 500, but the Followers we do have are great. If you’ve read this far and you’re still reading because you care about this league, you’re extra awesome. We FAILED, but maybe we’ll get there before next season!

Going 3 for 5 sounds like a pretty good game, so we’ll take it! Thanks again for playing everyone!

Donation Drive #2 – Dog Toys for Hope Animal Rescue

Donation Drive #2 - Dog Toys for Hope Animal Rescue!

Donate your dog toys to Hope Animal Rescue this weekend!

 

I hope everyone had a great bye week and got to spend some time with their family. Our sock drive was a big success a few weeks ago, so I’m excited about our next donation drive this weekend! It looks like we are going to have some trouble with the rain, but we can at least pretend it’ll happen for now. If we get rained out this week, both of our events will be rescheduled.

DOG TOY DONATION DRIVE: The team that donates the most dog toys to Hope Animal Rescue this week will earn a $25 bonus donation towards their team sponsor’s charity. Any type, size, or style of dog toy will be accepted. If a dog is supposed to chew on it and use it for fun or exercise, it counts as a dog toy. Items must be new or lightly used, with at least ~75% of its usable life still left. Donations will be accepted at the field until the last out of the last game of the day.

VEGGIE DAY: Dig It Farm will be out at the fields this weekend with a free serving of veggies for all players! They should have some extra produce to sell to fans and players if you want more locally grown, fresh picked veggies to take home with you. Their Spring CSA is just getting started and the Summer CSA starts in a couple months at $10/week. Highly recommended!

Hope for good weather!

2018 Spring Sponsor Donation Pool

2018 Durham Softball Budget

SPONSOR DONATION POOL – 2018 Pre-Season Projection

To make the games mean something, the teams are also playing for bonus donation amounts that are distributed from the Sponsor Donation Pool. Teams can earn extra bonuses for their Sponsors by achieving several different goals during the season.

Charity Distributions $ Donated
Divided by All Teams $4.00 / Game
Game Winner $3.00 / Game
Tournament Winner $100 / Season
Tournament Runner-Up $50 / Season
Regular Season 1st $100 / Season
Regular Season 2nd $50 / Season
7 Weekly Donation Drive Events $25 / Event
  • Play a single game. Each charity receives $2 per game just for playing.
  • Win a single game. Each charity receives an extra $3 per victory during the regular season.
  • Finish in 1st place. The first-place regular season team will earn $100 for their charity.
  • Finish in 2nd place. The second-place regular season team will earn $50 for their charity.
  • Win the Tournament. The tournament winner will earn $100 for their charity.
  • Runner-Up in Tournament. The tournament’s runner-up will earn $50 for their charity.
  • Win a Donation Drive Event. Win $25 for your charity by donating the most of a particular item during the contest.
  • Umpire’s Charity. Any amounts left at the end of the season will be given to one charity selected by the umpire based on each team’s attitude and sportsmanship during the season.

TOTAL PROJECTED DONATIONS FOR SPRING 2018: $800

TOTAL PAID REGISTRATIONS: 56

TOTAL “SPONSORED” REGISTRATIONS: 14

AVERAGE DONATION PER PAID PLAYER: $14.29

Including our weekly donation contests, we are projecting a minimum donation of $800 for our 2018 Spring Season. The donation range for each of our 8 charities will be between a $28 and $214, depending on how many games the team wins, where they place in the regular season, and how well they do in the tournament.

The amount of the 5th place team’s regular season earnings will also be donated to South Durham Little League, Kidznotes, and Meals on Wheels. All donations will be made with a one-time payment to the Sponsor at the end of the season, once the final amounts have been calculated.

Dig It Farm supports Durham Softball!

A sample of the veggies available from Dig It Farm in Durham, NC.

We are proud to announce a new partnership with a great local business, Dig It Farm

Dig It Farm is a local vegetable farm that uses organic practices in Bahama, NC to provide fresh-from-the-ground veggies at local Farmer Markets and their CSA Program.

With their CSA Program, you pre-pay for the season, and get an assortment of fresh produce delivered each week. It’s a convenient way to get a great range of fresh, healthy produce each week, and simultaneously support a growing, environmentally-friendly local farm. It doesn’t get more fresh or local than Dig It Farm – their farm is less than 15 miles from Durham. Your veggies will still be in the ground less than 24 hours before your weekly delivery date, while most large grocers have their food stored for weeks before making it available to purchase. If you have time to cook each week, love vegetables, and enjoy eating new greens and roots, then the Dig It Farm CSA is for you!

During the 2018 Softball Season, Dig It Farm will be sponsoring two “Veggie Weeks,” during which Durham Softball players will get to take home FREE fresh veggies after their game. Dig It Farm will provide examples of the sizes and contents of their weekly CSA Boxes, with a small individual serving of fresh produce given out to everyone. The quantity and type of veggies available during the Dig It Farm sample weeks will be based on what is fresh and in-season at the time, but we can promise it will be delicious!

Thank you to Dig It Farm for their support of our cause and helping us encourage healthy eating habits!

Weekly Promotions During the Regular Season

All 8 of Our Non-Profit Sponsor Organizations

During each week of the season, we will try to hold weekly promotions that encourage players from all teams to come together and support one of our causes. This will give players a reason to learn about each organization in the league and understand why the work they do is important. We hope the concept will help bring the players from different teams together under the same common goal of helping the Durham community through softball.

To encourage participation and give players another way to help all of the causes in the league, we will host a contest to reward the team that collects the most of a particular item each week. During each promotion, a Prize Pool will be set and the top 2 donating teams will earn a portion of the pool for their charity.

Specific dates are still TBD, but here are the details of the feature weeks we have planned so far:

  • Central Piedmont Community Action
    • Two Clothing Drives – one for Socks and one for Coats – to support the CPCA’s Clothes Closet project. Any pair of socks and any type of coat made for humans will be accepted, regardless of size. Items must be new or lightly used, with no stains/holes/rips/tears.
  • Hope Animal Rescue
    • Dog Toys – Any new or lightly used Dog Toy will be accepted.
  • Meals on Wheels
    • Nutrition Bars – Any low-sodium, healthy breakfast / nutrition / granola bar will be accepted.
  • STEM in the Park
    • Brain Food – All individual-sized bags of pretzels, chips, trail mix, goldfish, peanuts, etc. will be accepted.d.
  • Girls on the Run of the Triangle
    • Colored Pencils / Markers – Any new, unused box of colored markers, or any new or lightly used box of colored pencils, will be accepted.
  • Housing for New Hope
    • Bath Towels – Any new or lightly used bath towels, including hand towels and bath mats, will be accepted.

Donations will be accepted at the field by the umpire until the last out of the last game of the day.

We appreciate your help! We hope this encourages more direct giving and participation so all of our teams can support a sponsor even if they aren’t on their team. Where possible, weeks will be sponsored by other local businesses who support our mission and want to give back to the Durham community.

End-of-Season Tournaments

At the end of each Regular Season, all teams will play a single-elimination tournament to decide the Playoff Champion. The tournament seeds will be determined based on each team’s performance and win/loss record during the regular season.

The Bottom 4 teams during the regular season will play a Consolation Tournament to decide 5th Place and compete for a 2% bonus for the winner.

  • Game 1: 8th Place @ 5th Place
  • Game 2: 7th Place @ 6th Place
  • Game 3: Winner G1 vs. Winner G2 for the Consolation Prize

The Top 4 teams during the regular season will play a Championship Tournament to decide 1st Place and play for a chance at a 6% bonus for the winner and a 3% bonus for the runner-up.

  • Game 1: 4th Place @ 1st Place
  • Game 2: 3rd Place @ 2nd Place
  • Game 3: Winner G1 vs. Winner G2 for the Championship Prize

Tournament Games will be structured exactly like regular season games, with the following exceptions:

  • Games cannot end in a tie. Extra innings are allowed.
  • An extra 10 minutes is added in between game start times to allow teams to play a full game.

Durham Softball Supports the CPCA Clothes Closet

We are proud to announce a new partnership with Central Piedmont Community Action, Inc‘s new Clothes Closet project!

The CPCA “makes a difference in the lives of economically disadvantaged people that need jobs, nutrition, and housing comfort across six North Carolina counties, including Durham. Their work in Durham is focused around a Community Services Block Grant program that assists low-income families and individuals, including the working poor, move from poverty to self-sufficiency and better lives for their families. Services are intended to help participants achieve employment, adequate income levels, and stable and secure households.”

A new program the CPCA is developing at their 1007 Broad Street location in Durham is a Clothes Closet for low-income individuals and families whose income is below the Federal poverty guidelines. This Clothes Closet will allow qualified participants to come to the agency and receive clothing for their family in times of need.

That’s where Durham Softball comes in!

During the season, we will host two clothing drives – one for SOCKS and one for COATS – to support the CPCA’s Clothes Closet project. To encourage involvement from our players and make a little friendly competition, Teams will compete against each other to donate the most items. The team that donates the most items each week will earn earn a bonus donation towards their team sponsor’s charity.

Any pair of socks and any type of coat made for humans will be accepted, regardless of size. Items must be new or lightly used, with no stains/holes/rips/tears. The two weeks that these events will be hosted and the budget for the team bonuses are still TBD and will be announced in March. Donations will be accepted at the field by the umpire until the last out of the last game of the day.

Clean out your closet and support two charities at the same time! We think this is a great way to use our league for good and help the people of Durham while playing a game.

For more information, contact us!

Sponsor Donation Pool

The basic concept of the Durham Softball sponsor donations is for the teams to compete to earn donations for their sponsor organization. Every sponsor is guaranteed a minimum donation for their participation, but the sponsor will receive a larger donation at the end of the season based on the number of games their team won, where they placed in the standings, and how well they did in the playoffs. Basically, the better the team performs, the more money the team will raise for their sponsored charity.

While the distributions are determined before the season, the actual dollar amount of the donation will vary based on our total player registration. Instead of a flat prize structure, the league will establish a Donation Pool from all additional funds remaining after the league pays its expenses. The size of the Donation Pool will vary based on the number of players, with a larger percentage of each registration fee going towards charity as more players sign up to play softball.

Because we want to help all of the organizations involved with the league, but we also want there to be enough incentive for the players to make league to be competitive, we have divided the distributions into two main categories: 50% PARTICIPATION and 50% PERFORMANCE.

Summer 2018 Donation Pool
Durham Softball’s Summer 2018 Donation Pool

Within the Performance category, the Donation Pool distributions are awarded for the single game, full season, and playoff performances of the teams, as follows:

  • 50% – Participation: Split evenly between all teams, regardless of performance.
  • 14% – Game Winners: The winner of each game during the regular season.
  • 8% – 1st Place: The 1st Place regular season team.
  • 6% – 2nd Place: The 2nd Place regular season team.
  • 4% – 3rd Place: The 3rd Place regular season team.
  • 2% – 4th Place: The 4th Place regular season team.
  • 6% – Championship Tournament Winner: The winner of the end-of-season championship tournament.
  • 4% – Championship Tournament Runner-Up: The runner-up of the end-of-season championship tournament.
  • 2% – Consolation Tournament Winner: The winner of the end-of-season consolation tournament.
  • 2% – Umpire’s Choice Award: The team in the league with the best attitude and sportsmanship, as voted on by the umpires.
  • 2% – Player’s Choice Award: The team in the league who best represented their non-profit sponsor organization, as voted on by the players.

Thanks to the generosity of the RTP Foundation, we will be able to create a high quality softball experience and raise money for local charities in the Durham community. Expenses are based on pre-season estimates and the final numbers will not be set until registrations are over, but the concept will stay the same. Our goal is to donate an average of at least $300/team per season, so we expect we’ll need at least 15 players per team to reach our target.

The more people we can recruit to play softball, the more we can help these great organizations!

2018 League Schedule

The Durham Softball League starts playing games during the first week of April each year. Easter is on April 1 this season, so the 2018 season will start on Sunday, April 8. The year will be split into two separate seasons, with the second season beginning one week after the first season’s Championship game.

Season Schedule

During 2018, there are 26 eligible weeks during the year where Durham Softball League games may be played:

Date Week
Sunday, April 1, 2018 Easter Sunday Today – OFF
Sunday, April 8, 2018 1
Sunday, April 15, 2018 2
Sunday, April 22, 2018 3
Sunday, April 29, 2018 4
Sunday, May 6, 2018 5
Sunday, May 13, 2018 Mother’s Day Today – OFF
Sunday, May 20, 2018 6
Sunday, May 27, 2018 Memorial Day on Monday – OFF
Sunday, June 3, 2018 7
Sunday, June 10, 2018 8
Sunday, June 17, 2018 Father’s Day Today – OFF
Sunday, June 24, 2018 9
Sunday, July 1, 2018 10
Sunday, July 8, 2018 11
Sunday, July 15, 2018 12
Sunday, July 22, 2018 13
Sunday, July 29, 2018 14
Sunday, August 5, 2018 15
Sunday, August 12, 2018 16
Sunday, August 19, 2018 17
Sunday, August 26, 2018 18
Sunday, September 2, 2018 Labor Day on Monday – OFF
Sunday, September 9, 2018 19
Sunday, September 16, 2018 20
Sunday, September 23, 2018 21
Sunday, September 30, 2018 22
Sunday, October 7, 2018 23
Sunday, October 14, 2018 24
Sunday, October 21, 2018 25
Sunday, October 28, 2018 26
TOTAL 26 Weeks to Play 18 Weeks
8 “Built-In” Rainout Dates

The league does not play games on Sunday when national holidays fall on a Sunday or Monday during the year.

With 8 Regular Season Weeks and 1 Playoff Week, the two seasons will require a total of 18 Sundays each year. With 26 Eligible Sundays between April 8 and November 1, we have 8 “built-in” weeks to accommodate rain-out reschedules and still get both seasons in before the end of the year.

Spring Season: Starts Sunday, April 8, 2018; ends after 9 eligible weeks.

The Spring league has the potential to finish on June 24th, which is the 9th eligible week of the season. With at least a couple rain-outs likely, a more realistic date for the 9th week’s Championship game might be July 1 or July 8, the 11th and 12th eligible weeks of the year. Whenever the Championship game from the Spring season is played, the Summer season will begin exactly one week later.

Summer Season: Starts 2 weeks after Spring Season; ends after 9 eligible weeks.

If the Summer season’s “one week later” start date lands on a holiday, the season will start two weeks later. This means the earliest that the Summer season might begin is June 24, because it is one week after the earliest date that the Spring season could end. Because it is unlikely for the Spring season to be completed with out any rain-outs, a more realistic date for the Summer season’s Opening Day is July 8 or July 15.

With good weather, it is possible to end both seasons as early as September 9th, the 19th eligible week of the season (one “Bye” week allowed between seasons). For each rain-out during the year, the seasons would get one week longer.

Weekly Schedule

Games are played on Sundays and start between 11am and 5pm, for a total of 7 games per week.

  • 6 of the 8 teams will play a double header, with one game immediately after the other.
  • The other two teams will play a single game at either 11am or 5pm.
  • Over the 8-week regular season, each team will have 6 double headers and 2 weeks with only a single game.
  • If you only play 1 game, it will be at either 11am or 5pm.
  • All teams will play each other twice, home and away.
  • The 9th week of each season will feature two single-elimination tournaments. The Consolation Tournament will be played between the Bottom 4 teams competing for 5th Place; the Championship Tournament will be played by the Top 4 teams competing for 1st Place.

Each week, scheduled games will follow the following format:

Game Team #1 Team #2
11:00am 1 8
12:00pm 1 2
1:00pm 3 2
2:00pm 3 4
3:00pm 5 4
4:00pm 5 6
5:00pm 7 6

One “Featured Organization” Each Week

With an 8-week regular season and 8 teams, all teams will have a single week where their non-profit is featured to highlight and promote their non-profit to the other members of the league. The featured organization plays the 11am/12pm double header during the first two games to start the week. The captain of the team, or a representative of the non-profit, is invited and encouraged to stay for the remaining games to talk with the other teams before their game, let them know more about your organization, and collect any donated items that teams may bring to the fields.

Rain-Outs / Rescheduling Games

When a week gets rained out, all games are rescheduled for the last week of the regular season. This makes sure that most games on the schedule are played as originally scheduled at the start of the season so players can better plan their weekends ahead of time.

If some games are played, but other games need to be rescheduled, those games would always be made up during the last week of the season, even if other games get rained out after them. In an emergency, alternate arrangements to play games earlier/later in the day may be considered if both teams agree to the accommodations.