2022 Summer Softball Registration

$65.00

Welcome to Durham Softball! Please complete registration by following the directions below.

  • Individual Registrations are available for $65.00 / player.
  • Small Groups (2-5 Players): 2% off per player$63.70 / player.
    • Coupon Code “SMALL2022
  • Large Groups (6-15 Players): 5% off per player$61.75 / player.
    • Coupon Code “LARGE2022
  • Full Teams (16 Players): 15% off per player$55.25 / player.
    • Coupon Code “TEAM2022
    • $884 total for a 16-Player Team

If you have a preference for which non-profit organization you’d like to play for, please rank the options and we’ll try to accommodate everyone.

If you have any questions, please email playncinc@gmail.com prior to registering. Thanks for playing!

Description

8/4/22 Update: Registration is closed! Please email playncinc@gmail.com if you would like to be added to a waiting list. Thanks for your interest!

Registration for Durham Softball’s 2022 Summer Season

Welcome to the Durham Softball League! This is the page to register and pay your entry fee for Individual, Small Group, or Full Team participation in Durham Softball’s 2022 Summer Co-Ed Recreational Softball League.

Registration Details

  • Individual Registrations are available for $65.00 / player.
  • Small Groups (2-5 Players): 2% off per player$63.70 / player.
    • Coupon Code “SMALL2022
  • Large Groups (6-15 Players): 5% off per player$61.75 / player.
    • Coupon Code “LARGE2022
  • Full Teams (16 Players): 15% off per player$55.25 / player.
    • Coupon Code “TEAM2022
    • $884 total for a 16-Player Team
  • Choose a non-profit sponsor to play for and sign up as an individual or as a group to raise money for their cause.
  • Between 15% and 25% of all entry fees will be donated to local non-profit organizations.

League Details

Benefits Included With Registration

Sponsor Organizations

We have recruited a great group on local Durham non-profit organizations to be a part of our 8th Charity Softball Season and we’re really excited to support and unite these incredible causes. For more information on the team sponsors that you’ll be playing for, and against, during the season, please check out these organizations below.

  • Animals: Hope Animal Rescue, committed to improving the lives of abandoned animals in North Carolina.
  • Animals: Animal Protection Society of Durham, feeds, shelters, and provides medical attention to neglected animals.
  • Domestic Violence: NCCDAVleads the state’s movement to end domestic violence and to enhance work with survivors.
  • Environment: Don’t Waste Durham, creates solutions that prevent trash at its source.
  • Food: PORCH-Durham, provides food to those children most in need.
  • Firefighters: North Carolina Fallen Firefighter Foundationleads the effort to remember North Carolina’s fallen firefighters and their families.
  • Healthcare: Josh’s Hope, serves ages 18-35 who live with mental health conditions and/or struggle with a substance disorder.
  • Housing: Families Moving Forward, provides families with children a stable, safe and loving environment.
  • Housing: Housing for New Hope, mission to prevent and end homelessness.
  • Music: Kidznotes, pre-K through 12th grade out-of-school musical program.
  • Poverty: CPCANCassists low-income families and individuals, including the working poor.
  • Schools: Shepard Magnet Middle School, provides a premiere educational environment where all students acquire knowledge, skills, and values necessary to live enriched lives.
  • Senior Citizens: Meals on Wheels of Durham, enhances the quality of life for seniors and people with disabilities.
  • Special Needs: Miracle League of the Triangle, positive experiences for children and adults with special needs.
  • Teachers: Crayons2Calculators, provides Durham teachers with the supplies they need for classroom success. 
  • Trees: TreesDurham, creates a socially just, healthy and sustainable tree canopy in Durham. 
  • Veterans: Vets to Vets United, significantly improve a veteran’s life by providing companionship.
  • Youth: South Durham Little League, provides baseball for children between the ages of 4 and 14.
  • Youth: Girls on the Run of the Triangle, positively impacts young girls’ lives.
  • Youth: SwingPals, builds a foundation of health and strong character in children facing adversity.

During the season, each team will be competing to win donations for their Sponsor Organization. The amount each Sponsor earns during the season is determined based on team’s results during the season. Basically, if your team wins a game, places in the Top 4 during the regular season, or does well in the playoffs, then your charity will receive a larger donation from Durham Softball at the end of the season. For details, check out our Sponsor Donation Pool.

You do not need to have any type of previous affiliation with any of these organizations in order to play for their team. You can choose the play for any team you’d like, for any reason. We hope you’ll learn a little about each sponsor’s mission and find a cause that you fully support so you are excited about helping them out every week on the ball field.

If you have any questions, please ask!

Individual Registration

If you would be considered a “Free Agent” and do not have a requirement to play with a particular group of people, you should register as an individual.

  1. Choose Male or Female.
  2. Choose Jersey Size.
  3. Choose Team Sponsor Preferences.
  4. Add the Product to your Cart and Checkout.

If you are signing up as an individual and want to be matched with another player, you should consider signing up as a Group to save money. If you still want to register as an individual, please note their name in the Order Notes at Checkout, or complete our Group Registration Form.

Final Team Assignments will be made before Friday, July 29, or ASAP after the final Summer registration deadline on Monday, July 25, 2022.

Small / Large Group Registration

If you have a group together already and you would like to play with a specific group of people, you may register as an group to ensure everyone stays together. If you have between 2 and 15 players together and need to join up with others to field a full team of 16 players, follow these steps:

  1. Take all the same steps for an Individual Registration and repeat for each person in your group.
  2. Add a unique Registration for each person to your Cart, so that each one represents a different person in your group.
  3. Checkout and purchase registrations at one time with your entire group added to one Cart.
    • For 2-5 Players, use Coupon Code “SMALL2022” in your Cart to receive 2% off per player.
    • For 6-15 Players, use Coupon Code “LARGE2022” in your Cart to receive 5% off per player.
  4. After you have paid, complete our Group Registration Form with the names, email addresses, and jersey sizes for your teammates.

If you want to sign up as a Small Group, one person in your group should add multiple Roster Spots to their Cart and pay for everyone at once. For example, if you have a group of 8 people who want to play together, one person should purchase 8 Roster Spots on the same order. Please add registrations “as if you were that player,” including the jersey size requested for all players on your team (eg. Add 1 Small + 2 Mediums + 3 Larges for 6 Players registering for the same team).

Please note your teammates’ names and email addresses on our Group Registration Form after you pay for your order. Team Assignments will always prioritize keeping groups together over playing for a specific team, so you will always get to play with your friends regardless of what charity you are assigned.

Full Team Registration

If you have an entire Team (16-20 Players) ready to play and do not want Free Agents added to your team, you can sign up as a Full Team.

If you have 16 or more players in a group and do not want to add any free agents to your team, follow these steps:

  1. Take all the same steps for an Small Group Registration and repeat for each person in your group.
  2. Once you have added your 16th Player Registration, stop. You only need to pay for 16 of the 20 possible players on the roster.
  3. Add a unique Registration for each person to your Cart, so that each one represents a different person in your group.
    • For 16+ Players, use Coupon Code “TEAM2022” in your Cart to receive 15% off per player.
  4. Complete the purchase at one time with your entire group added to one Cart.
  5. After you have paid, complete our Group Registration form with the names, email addresses, and jersey sizes for up to 20 players.

If you want to sign up as a Team, one person in your group should add multiple Roster Spots to their Cart and pay for everyone at once.

How Are Funds Used?

Roughly 60% of all entry fees go directly towards providing a fun and rewarding softball experience.

  • Field use through Durham Parks & Recreation is $20 per hour. With 8 games per week, for 12 weeks (including playoffs), so we are budgeting $1,920 in field reservation expenses.
  • Our umpires earn $26 per game. Our budget for 48 regular season games and 13 playoff games is $1,586.
  • Our field attendant earns $15 per hour. For 12 weeks at 6.5 hours per week, our budget is $1,170.
  • We use a brand new softball every game. Balls cost about $5/each, or $545 in ball expenses.
  • Each team requires insurance, which costs about $110 per team, per season. If we fill all 16 teams, we will be paying $1,760 in insurance fees.
  • All players receive a custom jersey. These cost about $7 per player, or $1,792 for all 256 players.
  • Bases, scorecards, print materials, website expenses, and other small line items, we are estimating approximately $500 per season.
  • PayPal fees take off about 2.75% of all payments, or an estimated $492 per season.

Along with paying for the normal costs involved in organizing a softball league, your registration will also:

  • Sponsor an estimated $4,000 in direct cash donations to our 20 charity sponsors.
  • Continue to support Play NC’s Miracle League of the Triangle team, the Junior League White Sox. (~$1,500 / year)
  • Sponsor a service dog for Vets to Vets United each season. (~$1,000 / year)
  • Sponsor a kennel at The Animal Protection Society of Durham (~$250 / year)
  • Clean Elmira Park. (~$50 / year)
  • Support our “off-season donation fund,” where we try to help local causes and individuals with needs that we can’t anticipate now.

Roughly 20% of your registration fee will be donated to 20 local non-profits. As a non-profit league focused on helping Durham, we can promise you that every possible dollar will go towards three goals: providing a great softball experience, patronizing a Durham business, or helping a Durham non-profit. The umpires and field attendant will be the only humans earning money from Play NC events and ~80% of all funds we receive are re-invested in Durham individuals or organizations by the end of the season.

We appreciate your support!

Additional Donations

If you would like to pay more for softball (yes, some people have asked for this option), you can make an additional donation to Play NC through PayPal, here. All donated funds will be added to our end of season donation pool, so the funds will eventually get distributed to a good cause!

Rainouts / Cancellations / Scheduled Games

We will be using DPR facilities and have a hard deadline to finish the season before all DPR facilities close for the Winter on November 1. Every effort to play all our games each week will be made, but DPR will ultimately decide if the fields are playable and determine if we can use the fields each day. We want to play at least 8 regular season games; however, if we get rained out, those games will be cancelled entirely. This is to ensure the full season is finished before the fields close for the Winter.

We’ll be offering players $5 per game CREDITS as compensation if your team does not play at least 8 regular season games (excluding forfeits) + 1 or more playoff games. The credits can be used towards future Play NC & Durham Softball registrations, including the Spring 2023 softball season. These will be issued as coupon codes to use on our website for any event or league we offer, or you can consider the cancellation as a “donation” towards our charities. At the end of the season, we will total any amounts owed from cancellations and send you a form to either request the coupon code or add the funds to our donation pool.

Holidays

For Summer 2022, we WILL NOT play games on Labor Day Weekend (September 4). All other Sundays between August 14 and October 30 will be scheduled for softball games, as normal.

Game Dates

We will be scheduling 2022 Summer Season games on the following dates. If things go perfectly, the Championship Round will be played on October 23.

Week Date
1 Sunday, August 14, 2022
2 Sunday, August 21, 2022
3 Sunday, August 28, 2022
OFF Sunday, September 4, 2022
4 Sunday, September 11, 2022
5 Sunday, September 18, 2022
6 Sunday, September 25, 2022
7 Sunday, October 2, 2022
8 Sunday, October 9, 2022
9 – Playoffs Sunday, October 16, 2022
10 – Playoffs Sunday, October 23, 2022
11 – Backup Sunday, October 30, 2022

Refund Policy

We promise a 100% satisfaction guarantee. Because your refund will be reducing our Donation Pool, we hope you’ll give us a chance to fix any problems before it gets to that point. However, you can still request a refund for any reason. You will have to actually give a reason (so we can try to fix it for the next player), but any reason will be accepted. After the start of the season, prorated refunds will be honored if you are not satisfied with our league for any reason.

Liability Waivers

All Players will be required to sign and complete two electronic forms prior to playing games.

These forms will be emailed to you and your teammates once rosters have been determined. All players must complete the form prior to playing softball.

Player Limits

We will be limiting our Summer League to 12 teams, with first priority to full teams that played during the 2022 Spring Season. A second league will be considered if we have enough demand for 16 teams, but you will need to be one of the first ~192 players to register to be guaranteed a team this season. Please sign up early so we can accommodate the most players!

Choosing Sponsor / Team Balancing

There are a maximum of 16 Roster Spots on each Free Agent team and 20 Roster Spots on each Full Team registration. If one charity does not reach 16 Player Registrations, some Players may be asked to change teams and play for another cause to balance the rosters. This ensures all sponsors are able to field a full team each week to reduce the chance a team might forfeit, so balancing the rosters should make the league more fun for everyone involved. Our goal is to make sure every team has at least 13 Players so we can ignore this entire section.

If you have successfully registered for one of the 16 Roster Spots for your preferred sponsor, Team Balancing will never mean you are FORCED to play for another team. Every possible accommodation that can be made, will be made. We believe that all of our sponsors are worthy of your time and donations, so we hope that you wouldn’t mind playing for any of our great organizations if it made the league more fun for everyone involved. All teams will also be required to have at least 5 Female players, so Male registrations may be limited for a particular team if they do not already have at least 5 Females on their team. If we are unable to place you on your preferred team/charity and an alternate charity is not sufficient, a full refund will be granted.

In the event one or more teams fail to receive at least 12 player registrations, the league may contract their team and distribute their team members to other organizations for the season. Click here for a full description of this possibility. Players will be asked to change teams in reverse order of their registration, so sign up early to ensure your spot on the team of your choice!

Additional information

Male or Female?

Male, Female

Jersey Size

Small, Medium, Large, X-Large, XX-Large, XXX-Large

Sponsor #1

APS of Durham, CPCANC, Crayons2Calculators, Don't Waste Durham, Families Moving Forward, Girls on the Run of the Triangle, Housing for New Hope, Joshs Hope, Meals on Wheels of Durham, Miracle League of the Triangle, NCCADV, NCFFF, Play NC, PORCH-Durham, Shepard Middle School, South Durham Little League, SwingPals, TreesDurham, Vets to Vets United, Any Team

Sponsor #2

APS of Durham, CPCANC, Crayons2Calculators, Don't Waste Durham, Families Moving Forward, Girls on the Run of the Triangle, Housing for New Hope, Joshs Hope, Meals on Wheels of Durham, Miracle League of the Triangle, NCCADV, NCFFF, Play NC, PORCH-Durham, Shepard Middle School, South Durham Little League, SwingPals, TreesDurham, Vets to Vets United, Any Team

Sponsor #3

APS of Durham, CPCANC, Crayons2Calculators, Don't Waste Durham, Families Moving Forward, Girls on the Run of the Triangle, Housing for New Hope, Joshs Hope, Meals on Wheels of Durham, Miracle League of the Triangle, NCCADV, NCFFF, Play NC, PORCH-Durham, Shepard Middle School, South Durham Little League, SwingPals, TreesDurham, Vets to Vets United, Any Team